WELCOME INBOUND STUDENTS
Your first orientation will take place in Seabeck, Washington. This is your opportunity to meet fellow exchange students and get to know more about your journey in the coming year. This will be a fun event, so feel free to bring any kind of entertainment to share (e.g: music, mime, dance, singing, comedy, magic, juggling, drama). You don’t have to be perfect to join in the fun.
On this page, you will find all the details about your arrival orientation and what items you need to bring.
Where
Seabeck Conference Center, 13395 Lagoon Dr NW, Seabeck, WA 98380 (360) 830-5010
When
September 9, 2022 9:30 AM - September 12, 2022 9:30 AM (times may vary)
Preparation Notes
- Canadian Students: A RYE 5020 committee member will drive you to Seabeck on Friday September 11th, 2020. They will contact you with details for pickup, depending upon where you live on Vancouver Island. You will take the ferry to Washington on Friday night and stay with other students and their drivers. Canadian students who do not have a USA Visa require an ESTA form to cross the border into the USA. Canadian Students who do not have a USA Visa please got to https://esta.cbp.dhs.gov/esta/application.html?execution=e1s1, complete the ESTA form, and bring the confirmation email with you to the border. This can take several days to get the confirmation so do not wait until the day before.
- US Students: Please arrange transportation to Seabeck through your YEO.
Essential Items To Bring
- Passports & Visas
- US students bring DS2019/J-1 forms* (ORIGINAL DOCUMENT!)
- US students bring your Washington State Certificate of Immunization Status form
- Insurance card or documents
- Proof of $500 Emergency Fund turned over to club
- Photo copy of complete airline travel itinerary –including your return trip ticket
Other Items To Bring
- Pins & Business cards to exchange
- 3 days change of clothes (this is a camp setting, do not bring dress-up clothes or high heeled shoes). PACK LIGHTLY
- Rotary jackets are required. Bring them to put new pins on them.
- Lightweight jacket (rainproof) and sweatshirt (it can get cold at night)
- Swimsuit and/or shorts and shirt that can get wet
- Camera with name tag attached
- Overnight bathroom supplies (toothbrush, etc)
- Country Flag is optional (you will want this for photos)
- Water bottle
Do Not Bring
- laptops
- Towels and linens are supplied
- On Sunday night, we have an ‘Entertainment Night’, if you sing, dance, play guitar, juggle or perform magic please come prepared to share your ability with all of us. Piano and guitars are available at Seabeck. If you play another instrument, or have a costume, please bring it with you. You will have an enthusiastic and supportive audience.
- We know that you will be using your cell phone camera to record some of these amazing memories; we expect that you will keep your cell phone turned off or on airplane mode so you can be present during presentations or conversations with other students and committee members. If you need your cell phone for google translate during presentations please communicate that to your country officer
Rotarian Information
This is our opportunity to make sure that all of their documents are in order. Please be sure that they bring with them all of the listed documents (originals, no photocopies), even though the US hosted students are not crossing any border their DS 2019 must be countersigned by the ARO at Seabeck to be valid. Please also have the student pack lightly. We want to be able to get as many students as possible into the carpool vehicles. You can download your inbound activity form here.