Your mid-winter orientation will be taking place February 21-25, 2018 in the Comox Valley. All Inbound exchange students of District 5020 are to join us for an exciting weekend in February.  This is a required event and all students must attend.  (Please check back to verify all dates)
Your hosts; the four Rotary clubs of the Comox Valley have 5 days of exciting activities planned for you while you enjoy the hospitality of the Comox Valley.
This trip is an opportunity for the Inbound Students to reconnect with their fellow brothers and sisters in Rotary Youth Exchange and to spend time with their Country Officer. It is a time to review the rules and to find out what we have all been doing since we were last together.  
All transportation to and from the event will be arranged by your District Youth Exchange Committee in conjunction with your host Rotary Club. A schedule for pick up time and place will be sent out and posted here once finalized. 


The cost including transportation is paid by your club.

Inbound Students Hosted in US

US Students will need to be at the COHO Terminal in Port Angeles by 7:30 AM for the 8:20 AM departure to Victoria on February 21st.  All US side students must have their passports, Canadian visa for required countries and the "Certificate of Eligibility for Exchange Visitor (J-1) Status" form (This should be stapled in your passport).  No students will be allowed on the ferry without these documents. Check before you leave home that you have them!

Inbound Students Hosted In Canada

Canadian students will be picked up by bus at various locations as the bus works its way up-island and delivered to Comox Valley in time for Check-In. Students living in the Comox Valley and North will meet the group in Courtenay at a specified time and place to be announced.


The following is a summary agenda for the entire session and may change without prior notice: 

Trip up to Courtenay, with stops for lunch along the way. Upon arrival you will all wear your Rotary blazer/jacket and a nice shirt with your casual clothes you wore up island.

We will be hosted for a family style dinner by the Rotarians and their families in the Comox Valley area. We will mingle (talk to different people) with our host clubs Rotarians. This is a time to get to know Rotarians and for them to get to know you.

Before dinner we will present our own country flag (flags provided-no need to bring one). After dinner we will have an entertainment show (like at inbound orientation), bring any props, costumes, music, etc you will need to accompany you. At the end of the evening you will be home hosted by a Rotarian family, you may be alone or you may have one other student staying with you.

Explore the Comox Valley. Activities planned may include swimming, curling, bowling; ice skating and lots of other fun things. Dinner, an evening activity and then home to your host family.
This is a day reserved  for outdoor activities;  A day at Mt. Washington is on the schedule; it will be limited to cross country skiing and snowshoeing.  Plan B (if there is not enough snow) will be Strathcona Park Lodge and Outdoor Education Centre.  Students must have outdoor clothing with a warm jacket, hats and gloves and an extra pair of sturdy boots or shoes. After returning Friday night will be a time to have dinner with your host family and get to know them. It is a good idea to bring a small thank you gift or thank you card for them when you leave. 

Meet some First Nation People and enjoy the music, dancing and customs of the Comox Band at the Big House and Orientation. Dress warm for this activity. Activities Saturday night: usually involve some group events for all the students; more details to be announced. 

Return home: US students will be on the 4:00 PM sailing of the COHO. Returning to Pt Angeles by 5:30 PM. Schedule to be announced.

Please Bring

Daily activitiesCasual clothing:  jeans, sweatshirts, athletic shoes, Swim Suit. Your District 5020 Rotary Sweatshirt

Wed Evening Dinner: Blazer (Your Rotary jacket) Any costume or traditional clothing needed for the entertainment show.

Friday ActivitiesClothing appropriate for outdoor activities. Shoes that are sturdy and can get wet. Warm coat, hat, gloves, and scarf.

Saturday Night: Casual clothing is appropriate.


You will also need personal funds for purchases (Students will have opportunities to buy small items during the stay), Cameras (There is much to see and ample photo opportunities)

A copy of your first semester school grades:  This can be your report card or a copy of your grades from your school counselor for the completed first semester

Thank you cards or small gifts for your Comox Valley Host Family.


All meals will be provided by host families and Rotarians in the Comox Valley.  If student requires a special diet, please note on the registration form. 


Students will be home hosted by Comox Valley Rotarians.

Entertainment Show

Students will provide an Entertainment Show for all Comox Valley Rotarians.
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